a) Some words and phrases used in these terms and conditions (these “Terms”) have special meanings. These meanings are set out below.
“Applicable Data Protection Law” means:
- To the extent the UK GDPR applies, the law of the United Kingdom or of a part of the United Kingdom which relates to the protection of personal data.
- To the extent the EU GDPR applies, the law of the law of the European Union or any member state of the European Union to which the Supplier is subject, which relates to the protection of personal data.
“Application Information” means Information the Client receives from potential job applicants or current employees, and that is given to CVI so that it can perform the Services.
“Applicable Laws” means all applicable laws, statutes, regulations and codes from time to time in force.
“Charges” means the fees the Client pays for the Services. These are CVI’s published standard rates (unless otherwise agreed by CVI in writing).
“Client” means the person, firm or company that CVI accepts as an account holder for the Services, as defined and agreed by the Client.
“CVI” means CV Insight Ltd (registered number 5946060). Registered office: 11 Kings Street, King’s Lynn, Norfolk PE30 1ET
“EU GDPR” means the General Data Protection Regulation ((EU) 2016/679), as it has effect in EU law.
“Information” means the results, reports and the information that CVI gives the Client, including any information that does not directly relate to the Services.
“Personal Data” means any personal data which CVI processes in connection with the Contract, in the capacity of a processor on behalf of the Client.
“Pricing Schedule”; means the schedule attached to these Terms, or any other schedule agreed by the Client and CVI, which contains details of the Client’s use of the Services and refers to these Terms.
“Services” means the candidate verifier services CVI provides to the Client.
“UK GDPR” has the meaning given to it in section 3(10) (as supplemented by section 205(4)) of the Data Protection Act 2018.
“Website” means the website at www.www.cvinsight.co.uk or another website through which CVI delivers the Services.
2. Formation of Contract
The Client’s order, as set out in the Order Form, constitutes an offer by the Client to purchase the Services specified in these Terms. No offer placed by the Client shall be accepted by CVI other than by written acknowledgement issued and executed by CVI or (if earlier) by CVI starting to provide the Services, when a contract for the supply and purchase of those Services on these Terms will be established (a “Contract”).
3. Commencement and Duration
No Contract subsists until CVI accepts the Client’s order. CVI may choose not to accept the Client’s order for any reason. CVI reserves the right to withdraw any goods/services at any time. All Charges are subject to change at any time prior to a Contract being entered and are subject to change without notice. CVI will not be liable to the Client or anyone else for refusing to accept an order, withdrawing any goods/services or changing any Charges. CVI retains the right to revoke the Client’s right to continued use of the Services at its discretion.
4. CVI Obligations
a) CVI shall use reasonable action to provide the Services in accordance to all material respects within the Order Form.
b) CVI shall use reasonable action to meet any performance dates (if any) specified in the Order Form, but any such dates shall be estimates only.
5. Client Obligations
The Client shall:
Co-operate with CVI in all matters relating to the Services;
a) Provide, in a timely manner, such Client Information as CVI may request and ensure that it is accurate in all material respects;
b) Obtain and maintain all necessary licenses and consents and comply with all relevant legislation in relation to the Services and the use of the Client Information and the Report Information, including but not limited to consent required in accordance with clause 12 below.
c) If CVI’s performance of its obligations under the Contract is prevented or delayed by any act or omission of the Client, its agents, sub-contractors or employees, CVI shall not be liable for any costs, charges or losses sustained or incurred by the Client arising directly or indirectly from such prevention or delay.
d) The Client shall not, without the prior written consent of CVI, at any time from the date of the Contract to the expiry of six months after the last date of supply of the Services, solicit or entice away from CVI or employ or attempt to employ any person who is, or has been, engaged as an employee or sub-contractor of CVI in the provision of the Services.
6. Charges and Payment
a) Full payment is required in advance with all orders unless a genuine credit account has been set up. CVI reserves the right to allow time for bank clearance for payments made by cheque. In general, this would only apply where there have been previous problems with payment.
All invoices are monthly based on submitted applications and not final reports. Payment is due 30 days from receipt of our invoice.
b) 100% of the Charges are payable in full by the due date as per Contract or by direct debit to CVI’s chosen bank account (as set out in the application form).
c) All costs incurred by CVI from third parties to release information to form part of the Service, will only be passed on subject to prior consent from the client. These will be passed onto the Client at cost.
d) Without prejudice to any other right or remedy that it may have, if the Client fails to make payment on CVI’s due date, CVI may:
- Charge interest on any overdue such sum at the annual rate of 2% above the base lending rate of HSBC Bank Plc, accruing daily and being compounded quarterly until payment is made, whether before or after any judgment and CVI may claim interest under the Late Payment of Commercial Debts (Interest) Act 1998; and
- Suspend all Services including any Final Reports being issued, until payment has been made in full.
e) Time of payment shall be of the essence for the Contract.
f) Payment of all outstanding sums will be payable to CVI under the Contract and shall become due immediately on its termination, despite any other provision. This condition is without prejudice to any right to claim for interest under the law, or any such right under the Contract.
g) CVI may, without prejudice to any other rights it may have, set off any liability of the Client to CVI against any liability of CVI to the Client.
h) Once an order has been accepted by CVI, it is not possible to cancel it. That is to say, CVI is not able to grant refunds for orders which have been accepted and for which service has commenced. Specific items which are not prepared until a completed order is ‘dispatched’ may be cancelled whilst an order is still in progress and before they have been prepared. However, this is subject to a £10 administration charge.
i) All amounts payable to CVI do not include Value Added Tax (VAT) or any other charge which will be charged at the rate that applies at that time.
7. Intellectual Property and Other Property Rights
The copyright, database or other similar rights on this Website and its information and content, belongs to CVI. The Client may make hard copies of the information for personal or internal business use only, but must not remove any trademark, copyright and other proprietary notices from any material downloaded. Otherwise, the Client may not reproduce, distribute or transmit to any other person, or incorporate in any way into any document or other material, the information and content of the Website without prior written approval of CVI.
Except where provided or directed on the Website, the Client must not modify or reproduce or publicly display any material or transfer it to anyone else unless the Client agrees to accept and act in accordance with these Terms.
a) The Client shall keep in strict confidence all information of a confidential nature concerning CVI’s business or its services which the Client may obtain. The Client shall restrict disclosure of such confidential material to such of its employees, agents or sub-contractors as need to know the same for the purpose of discharging the Client’s obligations to CVI, and shall ensure that such employees, agents or sub-contractors are subject to obligations of confidentiality corresponding to those which bind the Client.
b) This condition 8 shall survive termination of the Contract, however arising.
a) The Client must follow any rules and guidelines that apply to the way in which CVI provides the services. CVI will make sure that the information is secure.
b) Each user will be given an individual identification, called a ‘User ID’. Only the person to whom it is issued may use the User ID. The User ID cannot be transferred to or used by other users.
c) References to account numbers, identification codes and passwords (including the User ID) used to access the Services are known as ‘Client ID’.
d) The Client is responsible keeping its Client ID secure. CVI will not be responsible for any losses arising from anyone using the Client ID, whether authorised by the Client or not. CVI can give the Client a new Client ID at any time. Any new Client ID will apply 24 hours after CVI gives the Client the new Client ID.
e) The Client also agrees to:
- maintain appropriate technical and organisational security measures and procedures to prevent its Client ID being accidentally given to or used by unauthorised people;
- tell CVI as soon as it becomes aware that anyone has found out or used its Client ID without permission, or if any equipment the Client uses to access the services is stolen; and
- be responsible for all charges connected to the Client ID, whether or not the Client agrees to these charges.
f) CVI may cancel or suspend the Client’s use of the Client ID if:
- the Client breaks any of your obligations under these conditions; or
- CVI is told about, or becomes aware of, any unauthorised or improper use of the Client ID (either by the Client or by someone else), or that any equipment the Client uses to access the services has been stolen.
a) CVI uses all reasonable skill and care to provide the Services. However, the Client agrees that it is reasonable for CVI to limit its liability.
b) CVI is not liable for any loss of earnings, profits, savings or business or personal opportunities or for any other loss that is consequential on any alleged breach of duty by CVI.
c) CVI acts on the information supplied by the Client and by referees in providing services. CVI is not liable for any losses, claims, expenses, damages or liabilities that the Client may endure as a result of any inaccuracy in, or omission from, information supplied by the Client, third parties or by referees or for the consequence of its reliance on that information as being true, complete and fair.
d) The obligation of CVI is limited to requesting verification from referees of facts comprised in CVs to the extent it has agreed to do so and reporting on the outcome of such requests. CVI cannot guarantee, represent or warrant that those facts or the answers or comments of referees are or will be current, complete, true, accurate, balanced or fair, irrespective of the response received (if any) or of the contents of its report and is not responsible for them.
e) Whilst CVI sends requests and enquiries to referees using information, names and contact details supplied by the Client, CVI is not obliged to verify that information or the identity, contact details or status of referees whom it contacts and is not liable for the fraud, dishonesty, forgery, misrepresentation or impersonation of or by any persons whom it contacts, or from whom it receives a response, or any other person.
f) All information has been obtained from third parties and is presented in good faith; no responsibility can be accepted in respect of errors by third parties. This verification in no way seeks to comment as to the suitability or otherwise of the subject for any employment. No guarantee can be given that a reply will be forthcoming from any reference contact source however sought. CVI shall also pass on any verbal comments made by third parties regarding the employment candidate on the basis that it is up to the Client to appreciate the information has been made verbally and if the Client chooses to rely on such verbal information, it is at its own risk.
g) Nothing in these Terms limits CVI’s liability for the following:
(i) death or personal injury caused by our negligence;
(ii) fraud or fraudulent misrepresentation; or
(iii) any other liability that cannot be limited or excluded by law.
h) Subject to clause 10g), CVI’s total liability to the Client for all losses arising under or in connection with the Contract (including under clause 12), whether in contract, tort (including negligence), breach of statutory duty, or otherwise, will in no circumstances exceed £500,000.00 (five hundred thousand pounds).
11. Application Information
The Client grants CVI a royalty-free, non-transferable, continuous license to use the Application Information. CVI can use the Application Information to improve the databases CVI uses to provide the Services and any other database’s, including those CVI uses to provide similar services and other risk and fraud-prevention services to others.
12. Data Protection
a) CVI and the Client shall comply with all applicable requirements of the Applicable Data Protection Law and all other regulations and requirements relating to data protection in connection with the Services and the use of the Report Information. This clause 12(a) is in addition to, and does not relieve, remove or replace, a party’s obligations under the Applicable Data Protection Law.
b) The parties acknowledge that for the purposes of the Applicable Data Protection Law, the Client, is providing CVI with certain personal data and is the data controller in respect of that personal data; and CVI is the data processor (where Data Controller and Data Processor have the meanings as defined in the Applicable Data Protection Law). Should the determination in this clause change, the parties shall use all reasonable endeavours make any changes that are necessary to this clause 12. Schedule 1 sets out the scope, nature and purpose of processing by the Provider, the duration of the processing and the types of personal data (as defined in the Applicable Data Protection Law, Personal Data) and categories of Data Subject. CVI shall not be liable to the Client in respect of the verification of original documentation collected and/ or witnessed by the Client and sent to CVI by the Client.
c) Without prejudice to the generality of clause 12 (b), the Client will ensure that it has all necessary appropriate consents and notices in place to enable lawful transfer of the Personal Data to CVI for performance of the Services for the duration and purposes of the Contract in such form as CVI may require.
d) Without prejudice to the generality of clause 12(b), CVI shall, in relation to any Personal Data processed in connection with the performance by CVI of its obligations under the Contract:
(i) process that Personal Data only on the documented instructions of the Client, which shall be to process the Personal Data for the purposes set out in Schedule 1 (“Purposes”) unless CVI is required by Applicable Laws to otherwise process that Personal Data. Where CVI is relying on Applicable Laws as the basis for processing Personal Data, CVI shall notify the Client of this before performing the processing required by the Applicable Laws unless those Applicable Laws prohibit CVI from so notifying the Client on important grounds of public interest. CVI shall inform the Client if, in the opinion of CVI, the instructions of the Client infringe Applicable Data Protection Laws;
(ii) implement appropriate technical and organisational measures set to protect against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data, which the Client has reviewed and confirms are appropriate to the harm that might result from the unauthorised or unlawful processing or accidental loss, destruction or damage and the nature of the data to be protected, having regard to the state of technological development and the cost of implementing any measures;
(iii) ensure that any personnel engaged and authorised by CVI to process Personal Data have committed themselves to confidentiality or are under an appropriate statutory or common law obligation of confidentiality; and
(iv) assist the Client insofar as this is possible (taking into account the nature of the processing and the information available to CVI), and at the Client’s cost and written request, in responding to any request from a data subject and in ensuring the Client’s compliance with its obligations under Applicable Data Protection Laws with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;
(v) notify the Client without undue delay on becoming aware of a Personal Data breach;
(vi) at the written direction of the Client or the candidate, delete or return Personal Data and copies thereof to the candidate on termination of the Contract unless required by Applicable Law to store the Personal Data; and
(vii) maintain complete and accurate records and information to demonstrate its compliance with this clause 12 For the purposes of this clause 12(d)(vii), Personal Data shall be considered deleted where it is put beyond further use by CVI.
e) The Client provides its prior, general authorisation for CVI to appoint processors to process the Personal Data, provided that CVI:
(i) shall ensure that the terms on which it appoints such processors comply with Applicable Data Protection Laws, and are consistent with the obligations imposed on CVI in this clause 12;
(ii) shall remain responsible for the acts and omission of any such processor as if they were the acts and omissions of CVI; and
(iii) shall inform the Client of any intended changes concerning the addition or replacement of the processors, thereby giving the Client the opportunity to object to such changes.
f) The Client provides its prior, general authorisation for CVI to transfer Personal Data outside of the UK as required for the Purposes, provided that CVI shall ensure that all such transfers are effected in accordance with Applicable Data Protection Laws. For these purposes, the Client shall promptly comply with any reasonable request of CVI, including any request to enter into standard data protection clauses adopted by the EU Commission from time to time (where the EU GDPR applies to the transfer) or adopted by the Commissioner from time to time (where the UK GDPR applies to the transfer).
g) The Client acknowledges that the completion of the Services is dependent on the candidate providing necessary consent to CVI to process their personal data and if the candidate shall withdraw or vary their consent at any time, CVI shall not be liable for failure to provide the Services or rendering incomplete Services to the Client.
h) CVI shall seek specific consent from the candidate in the event that the Client seeks a DBS check on the candidate and shall provide the nature of the processing and the justification for processing at the time consent is sought from the data subject.
i) Either party may, at any time on not less than 30 days’ notice, revise this clause 12 by replacing it with any applicable controller to processor standard clause or similar terms forming part of an applicable certification scheme (which shall apply when replaced by attachment to the Contract).
a) Without affecting any other right or remedy available to it, CVI may terminate the Contract with immediate effect by giving notice to the Client if:
i) the Client fails to pay any amount due under the Contract on the due date for payment and remains in default not less than 14 days after being notified to make such payment;
ii) the Client commits a material breach of any term of the Contract which breach is irremediable or (if such breach is remediable) fails to remedy that breach within a period of 7 days after being notified to do so;
iii) the Client repeatedly breaches any of the terms of the Contract in such a manner as to reasonably justify the opinion that its conduct is inconsistent with it having the intention or ability to give effect to the terms of the Contract;
iv) the Client shall have any distress or execution levied upon its goods or effects, notice of judgement order or decree authorising such distress or execution having been given to the Client; or
v) there commences the the winding up (other than for the purpose of a bona fide reconstruction or reorganisation whilst solvent), administration, formal arrangement with creditors or bankruptcy of the Client or on the appointment of a receiver of Client’s assets (or any analogous procedure in any jurisdiction).
b) Without affecting any other right or remedy available to it, the Client CVI may terminate the Contract with at any time by giving CVI not less than 90 days’ written notice.
c) In the event of termination of the Contract or Services in any circumstances:
i) The Client must pay to CVI all fees and charges that have fallen due and return (or, at CVI’s election, permanently destroy or delete) all reports, documents, information, copies and records provided under the Contract, including any in hard or readable electronic or magnetic form, and
ii) The Client’s accrued obligations to CVI and its remedies, are otherwise unaffected by termination of the Contract or Services as above or by any time, indulgence or waiver given by CVI.
14. Force Majeure
CVI shall have no liability to the Client under the Contract if it is prevented from or delayed in performing its obligations under the Contract or from carrying on its business by acts, events, omissions or accidents beyond its reasonable control including where information required to provide the Services is unavailable.
15. Jurisdiction/Governing Law
These Terms are governed by and interpreted in accordance with the Laws of England and Wales. The Client agrees that only the English Courts will have jurisdiction in any dispute arising from the use of the Website. If any provision in these Terms is found to be unlawful, void or unenforceable for any other reason, that provision will be considered severable from the remaining provisions and will not affect their validity and enforceability
No variation of the Contract or these Terms shall be valid unless it is in writing and signed by or on behalf of each of the parties.
a) A waiver of any right under the Contract is only effective if it is in writing and it applies only to the party to whom the waiver is addressed and the circumstances for which it is given.
b) Unless specifically provided otherwise, rights arising under the Contract are cumulative and do not exclude rights provided by law.
Each provision of these Terms and Conditions shall be construed separately and independently of each other and the validity of any one part shall not affect the validity of any other part. This is subject only to the provision that where a particular term(s) is/are declared void, under the Unfair Terms in Consumer Contracts Regulations 1999, the contract will only continue to bind the parties if it is capable of continuing in existence without the unfair term(s).
19. Third Party Rights
Only the Client and CVI have legal rights under these Terms. Under the Contract (Rights of Third Parties) Act 1999, no-one else will be able to enforce any part of these Terms.
a) All notices must be in writing and sent by recorded-delivery post, fax or e-mail. If CVI writes to you, CVI will use the address, fax number or e-mail addresses that the Client gives in their application to receive the Services. The Client can write to CVI at the address shown on the website.
b) All notices are considered to have been received:
- Two working days after being posted if posted to the correct address;
- One hour after being sent if sent by fax to the correct fax number;
- One hour after the person it is addressed to starts work if sent by fax outside their normal working hours; and
- When a receipt notice is received if sent by e-mail to the correct e-mail address.
21. Changes to Terms and Conditions.
Other than as set out in clause 12, CVI reserves the right to change these Terms at any time and without notice, and the Client’s continued use of the Services following any change shall be deemed to be the Client’s acceptance of such change. Whilst visiting the Website the Client agrees to be bound by the current Terms and should always check them each time the Client revisits the site. If the Client does not agree with any change to the Terms the Client must immediately stop using the Services.
Schedule 1 – Processing, Personal Data and Data Subjects
- Processing by CVI
Employment screening services dependent on the Order placed by the Client which include:
- Checking references for employment history, education, personal references, professional references/qualifications in the UK and globally.
- credit checks, financial sanctions, international credit checks, International sections.
- Criminal checks, basic disclosure and barring checks (DBS), Enhanced DBS and international criminal checks.
- adverse media, identity and checks on right to work document review.
- obtaining other personal information globally, from outside the UK in relation to employment screening checks as requested by CVI’s client.
Collection of personal data directly from the data subject and third-party suppliers to verify information provided by the data subject to their employer or prospective employer. Collection of personal data electronically using secure online web portal and by electronically using email and /or other methods of communication with CVI’s third party providers.
1.3 Purpose of processing
Validate the identity, integrity and experience of the Client’s employment candidates (i.e. the data subjects).
1.4 Duration of the processing
Starting with the collection of personal data from the data subject and will carry on until all the required information has been provided by the data subject. CVI retains personal data for 6 months following the submission of its report to CVI’s client and then it is deleted/destroyed.
- Types of personal data
Personal Data relating to the verification checks requested by the client, as outlined above. Each data subject will a step-by-step guide as to why personal data is collected when providing information via the secure web portal.
Special Category personal data may also be included if DBS checks are requested.
- Categories of data subject
All data subjects are adults who are employees or prospective employees of the client.
CVI 807 December 2022